What are timesheets for?

We use timesheets to record your hours of work, and to calculate your pay and any overtime payments. This Policy explains what you, and we, need to do when completing and checking your timesheets.

What do you need to do?

If we require you to complete a timesheet, then you must:

• fill out a timesheet each [applicable period] covering the period commencing on a [start day] and finishing on a [end day];
• insert the starting time in your timesheet when you start each shift,
• insert the finishing time in your timesheet when you finish your shift
• record any meal breaks you took or absences from work, and
• present your timesheet to your Line Manager at the end of each shift, for them to sign and check.

What must you not do?

You must not:

• Backdate your timesheet at the end of the pay period. That is, you must not fill it out at the end. Instead, you must fill it out as you go; or
• Insert the starting time in your timesheet when you start each shift,

What happens if there is a mistake on your timesheet and you are underpaid?

If you make a mistake on your timesheet, and this causes you to be underpaid, then we will adjust your pay in the next pay period. But if we make a mistake and underpay you, then we will adjust your pay as soon as practicable.

What will your Line Manager do with your timesheet?

Each fortnight, before the end of the pay period, your Line Manager needs to check and sign each employee's timesheet. They do this by:

• Ensuring you have marked the correct start and finishing times for each shift on your timesheet;
• Marking the number of hours worked for each shift in the total hours column on the timesheet and calculating the total hours worked in the fortnight; and
• If the Line Manager is satisfied all information in the timesheet is correct, then signing and authorising the timesheet for payment.