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Registered Company documents

Use Cleardocs to create documents for a company that is already registered with ASIC but for which you did not arrange a Constitution and other legal documents.

  • trust-page-icn1 15 minutes
  • trust-page-icn1 Optional printing, binding and delivery - from $78.65 (including GST)
  • trust-page-icn1 The master documents are written in plain language and are signed-off by our lawyers at Maddocks.
$150.15
  • Cleardocs fee incl GST $150.15
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Product Benefits
  • The Cleardocs constitution provides more detail around the day to day management of the company than the 'Replaceable Rules' under the Corporations Act 2001 (Cth).
  • Continue to Shareholders Agreement
  • Includes copy function for address details - saving you typing
  • Extensive online help and local phone support
  • Full range of tailored company set up documents
  • Easy to use question interface
Product Information

What documents are included in the Registered Company documents package?

The Cleardocs Registered Company documents package includes:

  • the company's Constitution;
  • Consent to act as Director;
  • Consent to act as Secretary;
  • Consent to act as Public Officer;
  • Application for Shares;
  • Minutes of a Meeting of directors; and
  • Share Certificates.

What information do you need to create the company documents through Cleardocs?

To create the documents, you complete the Cleardocs question interface with:

  • the name of the company and the ACN exactly as they show on ASIC's records; and
  • exactly the same information that you supplied to ASIC at the time the company was registered.

It is essential that you make that information exactly the same. Exactly.

Why you need the company documents

Until you arrange the company documents:

  • the company is governed under the "Replaceable Rules", which are set out in the Corporations Act 2001 (Cth); and
  • the company's register is likely to be incomplete.

Constitution or Replaceable Rules?

A company may choose to be governed by:

  • the provisions of the Corporations Act 2001 (Cth) – the "Replaceable Rules";
  • a Constitution; or
  • a combination of both.

The Constitution is a contract between:

  • the company and each member;
  • the company and each director;
  • the company and the secretary;
  • the members.

The Constitution will generally provide more detail on the day to day management of the company and will allow some direction on voting and dividend rights and capital upon winding up.

If a company does not have a Constitution in relation to a particular topic, the relevant "Replaceable Rules" apply – see the table of "Replaceable Rules" set out by the law.

The "Replaceable Rules" do not apply to the following types of company and must have a Constitution:

  • proprietary companies where the one person is the sole director and sole member;
  • public companies limited by guarantee who apply to have the word "Limited" omitted from their name under section 150 of the Corporations Act 2001 (Cth);
  • no liability public companies; and
  • special purpose companies.

Cleardocs Company Minutes and Resolutions Package – keeping proper records

The governing rules of a company and corporations law require it to keep proper records of meetings and directors' decisions. Cleardocs offers a range of company minutes and resolutions for successful administration of the company.

Shareholders Agreement

You may also wish to obtain a Shareholders Agreement for your company.

Shareholders Agreements often cover similar matters to a Constitution however:

  • provide more details on a range of issues, or deal with a range of scenarios, not commonly or comprehensively dealt with in a standard Constitution; and
  • are implemented when the company's stakeholders are dealing at arm's length.

You can order a Shareholders Agreement from Cleardocs.

Seek legal advice

The Registered Company Documents information here should be considered general in nature, and in no way interpreted as legal advice. You must always seek your own independent legal, accounting and financial advice about your particular situation. The summary on this page is for information purposes only.

Frequently Asked Legal Questions

Cleardocs is not a law firm. So as with all the legal material on this site, the answers to these "frequently asked legal questions" are provided by the law firm Maddocks. Cleardocs does not endorse those answers.

Expand All

Do I need a Director Identification Number?

It is a requirement of law that directors now hold a Director Identification Number. If the product you are purchasing involves the creation of a company, creation of a corporate trustee or the appointment of a new director, then each director of the company/corporate trustee will need to verify their identity by applying for a director identification number (Director ID). Directors will retain the same Director ID even if they cease being a director, become a director of another company, change names or move interstate or overseas. Directors will not need to apply again or renew their applications.

If a person is appointed as a director:

  • between 1 November 2021 and 4 April 2022, they must apply for a Director ID within 28 days of appointment.
  • from 5 April 2022, they must apply for a Director ID prior to appointment.

For information on how to set up your Director ID, visit: https://www.abrs.gov.au/director-identification-number/apply-director-identification-number.

View all Frequently Asked Legal Questions
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  • legal-advice

    The legal information and commentary on this site is general only. Documents ordered through Cleardocs affect the user's legal rights and liabilities. To assess their suitability for the user, legal accounting and financial advice must be obtained.

how to use cleardocs

  • A simple and fast process:

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      Register as a User - it's free;

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      Select your required document;

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      Answer the online interface questions;

      i. If you are unable to complete the question interface, you can save the document and return to it later.

      ii. We provide help-text beside many questions. To see the help-text, simply click the beside the question. Common questions and answers relating to our document packages can also be found at our legal FAQ's.

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      Pay by credit card
      (Visa or Mastercard);

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      Receive, download and store the document; and

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      If printing and binding is ordered, confirm.

    For any questions or assistance in this process, we have local helpline support. Call us on 1300 307 343.

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